Apprentice Communications and Events Administrator - University of Oxford Engineering Science

The Apprentice Communications and Events Administrator will primarily support the work of the Communications and Events Team in the Department of Engineering Science. The team is responsible for the department website and staff intranet, organising staff, researcher, alumni and academic events and conferences, social media, and internal communications and engagement.

Responsibilities: The apprentice will assist the team with a wide variety of tasks across internal and external communications, which will provide excellent training for a wide variety of communications related roles across the University and more widely.

With guidance from the Internal Communications Manager, you will: · Learn to make simple updates to the Department Website and SharePoint Intranet, and produce reports on Intranet usage · Develop the skills to manage the Department’s photo library and media on the website to ensure that images are tagged and stored appropriately, including GDPR consents · Organise and manage staff photo sessions · Learn to create profiles on the main website for researchers and DPhil students · Assist in the organisation of staff events such as coffee mornings · Monitor supplies of branded materials and stationery, and make orders when needed · Manage photography and event equipment and keep it secure and ready for use.

Keep records of any equipment loans and ensure it is returned · Maintain staff mailing lists and manage communications inboxes, referring queries to colleagues where necessary · Learn to create small surveys and feedback forms, extracting and presenting data · Learn to gather content for and create staff newsletters such as the fortnightly Bulletin · Help Events Managers to prepare for events including academic conferences, by creating registration lists and badges, and helping with registration where needed Support team members with communications-related projects.

You will primarily support the work of the Communications and Events Team in the Department of Engineering Science. We are responsible for the department website and staff intranet, organising a wide range of events and conferences, social media, and internal communications and engagement. Applicants must be 18yrs+ due to event requirements.

Duration: 15-months practical training period, plus 3 months for End Point Assessment Delivery model: Work-based training with your employer 10 days Business Professionals training at college Approximately 12 on-site assessment visits per year Off the job training will count for at least 6 hours per week of an apprentice’s time at work Qualifications included: Level 3 Business Administrator apprenticeship standard End Point Assessment: Knowledge test Portfolio based interview Project/improvement presentation

College training will be at Abingdon & Witney College's Abingdon Campus and also on site in the workplace

Over 80% of our apprentices continue with us in the role they have been trained for after their apprenticeship and that is just the start of their career

We are the largest employer in Oxfordshire with around 17,000 staff working in and around Oxford in a huge range of roles. Our apprentices are never on their own and will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region.

We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.

PLEASE NOTE: INTERVIEWS WILL BE HELD during w/c 12th October 2026 PLEASE ENSURE YOU VISIT THE UNIVERSITY OF OXFORD JOBS PAGE TO READ THE FULL JOB DESCRIPTION BEFORE YOU APPLY.

This will be available to view on the University website from 24th August and the VACANCY ID IS 188362 Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description APPLICANTS MUST BE 18 OR OVER by October 2026 - this is due to the receipt and handling of alcohol for events As part of the recruitment process, shortlisted candidates will be contacted directly by the Apprenticeship Training Provider and will be required to complete initial assessments in English and maths, and book onto a short eligibility assessment call where you can also find out more about the apprenticeship and ask any questions you may have.

PLEASE NOTE APPLICANTS MUST REPLY PROMPTLY TO THESE REQUESTS - PLEASE CHECK YOUR EMAILS/JUNK EMAILS SO THAT YOU DON'T MISS OUT. By applying for this vacancy, you are giving the Training Provider permission to undertake a Learner Record Service check on your previous qualifications. The Training Provider for this apprenticeship is Abingdon & Witney College. If you would like to talk to them about the assessments, please call on 01235 216216.

We make every effort to ensure that applicants from non-traditional academic backgrounds or those who may not have the formal GCSE entry requirements can access apprenticeships where possible.

You'll enjoy 38 days’ paid holiday, generous pension schemes, travel discounts and professional development opportunities. Free entry to the Botanic Gardens and university colleges, and discounts at university museums.